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Position : Food Resource Manager
Reports to : Response Manager
Duty station: Adjumani
Purpose of the position: To
provide technical and direct management oversight of the food aid
program in Adjumani and Arua to ensure quality food programming, systems
and procedures and accountability within the framework of World Vision
and donor standards and guidelines.
Major responsibilities
Management Supervision
· Provide overall guidance and direction to the program team.
· Represent World Vision (WV) in the Operations meetings with the donor
· Provide report/feedback to WV management on the progress of West Nile Food Program and to the donor.
·
Ensure that all food distribution and related activities are
aligned to the World Vision food resources manual and donor requirements
and guidelines.
· Ensure submission of reports (narrative and invoices) are done on timely manner
·
Develop and implement staff capacity building plan for the food aid
project staff to meet established standards through on the job
training, workshops, conferences and any other appropriate methods.
·
Network and liaise with donors and food programming stakeholders
for the acquisition of resources and to nurture partnerships and
represent the organization in coordination meetings on matters related
to food aid programming in West Nile region
Commodity Logistics and Management
·
Work with the donor logistics team to develop a comprehensive
operating plan for the commodities management including but not limited
to receipts and dispatch schedules; logistics planning;
preparingagreements related to food commodities management etc.
·
Put in place a mechanism for monitoring receipts of food commodities
and ensure WV logistics and warehouse staff are ready to receive food
at primary warehouse in Adjumani and Arua;
· Ensure appropriate loss claims are filed for shortages/damages realized.
·
Maintain a comprehensive commodity tracking system that ensures all
commodities in WV custody are properly tracked and accounted for.
·
Regularly conduct monitoring visits in all commodity handling hubs to
review the stock availability/requirements; monitor stock movements
from the warehouses in Adjumani / Arua to final distribution points and
ensure smooth flow of commodities and distribution process.
· Ensure implementation of cost savings measures, and adherence to procurement policies.
·
Coordinate with Logistics Officer in managing the WV owned vehicle
fleet ensuring the vehicles timely maintenance and adherence to WVI
vehicle usage policies.
Reporting
·
Coordinate with Design Monitoring & Evaluation officers to collect
information pertaining to program implementation.
· Prepare weekly and monthly progress reports showing progress of the project, challenges and lesson learned.
·
Prepare quarterly and annual activity reports showing WV progress
towards targets and achievements for the year; challenges, lesson
learned and success stories.
· Ensure all reports are submitted to WVU technical teams, Food Programming Management Group (FPMG) and to the donor.
Knowledge, Skills and Abilities
· Bachelors Degree in Business Administration, Economic Development, Social Science or in other related field.
· Extensive exposure to food aid programs management (minimum 5 years) preferably with international experience.
·
Adequate knowledge and experience in food aid programs and donors
standards appropriate to the management of the food programs.
·
Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red
crescent, Humanitarian Accountability Partnerships (HAP) and other
international humanitarian standards
· Extensive experience in supervising staff and conducting capacity building workshops.
· In depth working Knowledge of computer software like Commodity Tracking System (CTS), Excel etc
· Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies
· Must be willing to travel and a flexible approach to living conditions.
- Must be a committed Christian, able to stand above denominational diversities.
Please submit your application and complete Curriculum Vitae, via email to wvujobs@wvi.org.
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